Artificial Intelligence (AI) offers unprecedented opportunities for growth, innovation and efficiency. However, the adoption of AI technologies comes with a unique set of challenges and responsibilities.

To ensure your organization and its people navigate this landscape successfully and safely, it’s imperative to establish a comprehensive AI policy. Such a policy will serve as your team’s roadmap to leveraging AI technologies while ensuring ethical, secure and effective use.

Here are key areas to consider as you develop your organization’s AI policy:

1. Data Privacy and Confidentiality
   • Sensitive Information: Safeguard personal and confidential data to maintain trust and compliance.
   • Compliance with Regulations: Adhere to legal frameworks such as GDPR, CCPA and others relevant to your operations.
2. Intellectual Property Rights
   • Copyrighted Material: Respect copyright laws and ensure proper use of copyrighted content.
   • Trademark Information: Use trademarks appropriately to avoid infringement.
3. Ethical Considerations
   • Bias and Fairness: Strive for AI models that are fair and unbiased.
   • Misinformation: Prevent the creation and spread of misinformation through responsible AI use.
4. Quality and Reliability
   • Accuracy of Information: Ensure the reliability of AI generated information.
   • Context and Nuance: Recognize the importance of context in AI interpretations and decisions.
5. Security Concerns
   • Data Leakage: Protect against unauthorized data access.
   • Model Security: Secure your AI models against vulnerabilities.
6. Practical Steps for Safe AI Usage
• Anonymization of Data: When feasible, anonymize data to enhance privacy.
• Terms of Service and Privacy Policies: Familiarize yourself with the terms and policies of AI platforms.
• Pilot Tests: Conduct tests with non-sensitive data to evaluate AI behavior and output.

As you embark on this journey, remember that developing and implementing an AI policy is not a solitary task; assistance and expertise are within your reach.

About the Author

James E. Carpp, CISA, CRISC, CIRM, CISM,  oversees the digital transformation strategic initiative at Rehmann. He works with Rehmann’s technology solutions team to define, develop, and manage a diverse digital project portfolio. He may be reached at 989-799-9580 or james.carpp@rehmann.com.

Rehmann is an MMA Premium Associate Member and has been an MMA member company since July 2006. Visit online: rehmann.com.